Introduction:
Attendance is taken the first 10 minutes of each class period. If you don't take your attendance at this time, you may get a phone call from your registar requesting you to take attendance immediately(yes, she can do that!)
Logging Into eClass:
Step 1:Double click on the eClass icon(located on your dektop)
Step 2:Fill in your usser ID(press enter or tab)
Step 3:Fill in your Password(press enter or logon)
Both User ID (also know as folder number) and Password will be provided to you by your rebistrar. If the message "Server's time does not match..." appears, just click "OK." It is virtually impossible to get all the computer times to match.
Taking Attendance:
eClass automatically opens to the current day, current period with everyone shown as "present." If there are no absences, click "Done" in the upper right coner. For absences, click on "A" beside each absent student's name, then click "Done."
Tardies:
Do NOT mark students tardy on eClass attendance.
A tardy student is given a D-Hall slip (filled in by hand and turned into the office
by the end of the day.)
Changes to Attendance:
Once you have clicked "Done," do NOT, under ANY circumstance make a
change on the computer and resubmit it (This would be a bad, bad thing to
do!!)
If you find you made a mistake, or a student comes in tardy after you have taken
roll, CALL YOUR REGISTRAR TO REPORT THE CHANGE:
Elementary: Grace Borman (2563)
Middle School: Betisa Boneau (3100)
High School: Debbie Krueger (4010)
Flags - Yellow:
A yellow flag by a student name indicates a prearranged absence
(extra curricular or co curricular.)
Pointing your cursor to the flag (do not click) will cause a box to open to show the
periods the student will be absent.
Do NOT mark a student absent if a yellow flag is by the name.
Flags - Red:
A red flag indicates that the student has been marked absent earlier in the day.
Pointing your cursor to the flag (do not click) will cause a box to open to show the
period(s) the student was marked absent.
Late Attendance:
Attendance may have to be taken for a previous period if the system was down, or
you forgot (both of which happen from time to time.)
You will be notified by the registrar for which periods you need to do attendance.
Open eClass, change the drop down box to select the class period for which you
need to take roll.
Take attendance as normal.
Viewing Attendance:
You may VIEW attendance taken on previous dates or periods by selecting the
chosen period or date from the drop down menu.
Do NOT change any attendance previously taken (remember: BAD)
If you find a mistake, follow procedure written earlier "Changes to
attendance"
1st days of School Attendance for MS and HS:
On Thursday and Friday, attendance will NOT be on the computer.
You will have a hard copy provided by the registrar.
If a student in on your roster and in your class, make no mark.
If a student in on your roster and NOT in your class, draw a line
through the name.
If a student is in your class and NOT on your roster, ask to see their
schedule. Either add their name to the bottom of your list,
or direct them to the correct class.
EXCEPTION for HS:
There is a volleyball tournament Thursday and Friday.
You will be given a list of players.
Do NOT mark through these student names on your roster,
they are considered present.
Weekly Reports:
Official TEA weekly reports will be placed in your box.
The following codes are used:
A excused absence
U unexcused absence
M medical absence
E extra curricular absence
# schedule change
There is no code for co curricular, because the student is
considered present.
Returning Report:
SIGN and DATE each page in blue or black ink only.
Do NOT make any other marks on this official TEA report.
If you have questions about it, contact your registrar.